Started business

We’ve all seen it. The manager’s desk is stacked high with papers and invoices from companies across the nation trying to provide them all of the information they need.  Bills can accidentally go unpaid because they get stacked on top of and if someone needs a paper to reference, it can take forever to dig through the stacks to locate the information.  With fleet cards, your fleet information can be moved to an electronic format, eliminating paperwork, saving postage, and reducing paper use.

Eliminating paperwork, although usually not a benefit that people initially think they are looking for, has more power than most.  With fleet cards, all of the information and reporting that you desire can be delivered electronically, tracked online, downloaded into fleet management software, or emailed.  Not only does this help to eliminate the stacks of papers flying around the office but helps keep information right where you need it, making it easy to find whenever you need to reference it.  With emailed invoices, you will be sure that you are receiving your invoices in a timely fashion and they won’t go unnoticed or get lost in the daily mail flow as well.

Fleet management software is also a newer technology that many companies are turning to while also embracing their goals of eliminating paperwork.  These powerful programs allow companies to keep better accountability and management of their fleet expenses.  Without the use of the electronic fleet card delivery, this information would normally have to be manually entered.  Not only can this be time consuming but it opens the door for human error where a digit could be entered incorrectly.  By utilizing some of the paperless reporting most fleet card issuers produce, this entire process can be streamlined.  You can get the information you need into your program much more quickly and accurately before.

Another byproduct of eliminating paperwork that is incredibly useful is the online management functions that most fleet card companies have.  Fleet cards are, without a doubt, a powerful tool.  But to properly use them, you must be able to change and monitor information on the fly.  To try to put all of these reports on to paper would not only be a huge waste of resources but there would be a time delay in the time it took to receive it all.  Now by going online, you can simply manage all aspects of your account.

Rich Hayes is a graduate of Cleveland State University with a Bachelor’s Degree in business and marketing. He has over 15 years experience in sales, business development, and educational training, making him an expert in the world of fleet cards and credit cards. He is also a 6 time President’s Club winner. He continues to educate business people nationwide on the multitude of advantages these products carry.

Article Source: ArticlesBase.com - Eliminating Paperwork